What Information Is in an MRO's Report of a DOT Drug Test Result?

Under 49 CFR 40.163(a), the MRO is responsible for reporting all drug test results to the employer. The MRO may report with a signed or stamped and dated legible photocopy of Copy 2 of the CCF, or with a written report, such as a letter, for each result.

Under 40.163(c), a written report includes at least the employee's full name as shown on the CCF, the specimen ID number and the employee's SSN or employee ID number, the reason for the test if shown on the CCF, the date of collection, the date the MRO received Copy 2 of the CCF, and the result with the date the MRO verified it. The results listed in the rule are positive, negative, dilute, refusal to test and test cancelled. A verified positive names the drugs or metabolites found. A cancelled test gives the reason for cancellation, and a refusal gives the reason for the refusal determination, such as the name of an adulterant.

Under 40.163(d), the MRO may report negative results in an electronic data file. That file also shows the MRO's name, address and phone number, the name of any other person reporting the results, and the date the report is released. Under 40.163(f), the MRO must not use Copy 1 of the CCF to report drug test results.

Under 40.163(g), the MRO must not give quantitative values for drug or validity test results to the DER or a C/TPA. The same paragraph requires the MRO to provide the test information in the MRO's possession to a SAP who consults with the MRO under 49 CFR 40.293(h).

Reporting deadlines are covered in How Long Does an MRO Take to Report DOT Drug Test Results?, and recipients of results in Who Can Receive an Employee's DOT Drug Test Results?.

The method an MRO uses to report results, Copy 2 of the CCF or a written report, can be confirmed with an MRO found in the MyDrugTesting.com directory.