A motor carrier obtains the motor vehicle record (MVR) of each new driver from every driver's licensing authority that licensed the driver in the previous 3 years. Under 49 CFR 391.23(a)(1), the carrier makes this inquiry within 30 days of the date the driver's employment begins, to each driver's licensing authority where the driver held or holds a motor vehicle operator's license or permit during the preceding 3 years. The record covers the driver's prior 3-year driving history.
Under 391.23(a), the requirement applies to each driver the carrier employs, other than a person who has been a regularly employed driver of that carrier for a continuous period that began before January 1, 1971.
Under 391.23(b), a copy of each record goes in the driver qualification file within 30 days of the date employment begins and is kept in line with 49 CFR 391.51. If a licensing authority that is required to respond sends no record, the carrier documents a good faith effort to obtain it. Each inquiry is made in the form and manner the licensing authority prescribes.
The driving record check is separate from the safety performance history check with previous employers, covered in What Is a Safety Performance History Check for a New CDL Driver?. After hiring, the carrier repeats the record check every year, as covered in How Often Must a Motor Carrier Review a Driver's Driving Record?.
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